Effective Date: November 9, 2024

1. Introduction

Welcome to HistoryTutorOnline (“we,” “us,” or “our”). We are committed to protecting your personal data and respecting your privacy. This Privacy Policy explains how we collect, use, store, and share your personal information when you visit our website historyteacheronline.com (“Website”) and use our educational services for A-Level and GCSE students (“Services”).

2. Data Controller

HistoryTutorOnline is the data controller responsible for your personal data. If you have any questions about this Privacy Policy or our data practices, please contact us at:

• Email: teacher@historytutoronline.com
• Address: 61 Bridge Street, Kington HR5 3DJ, United Kingdom

3. Data We Collect

We may collect and process the following types of personal data:

1. Information You Provide Directly

• Contact Information: Name, email address, phone number, and postal address.
• Educational Information: Academic level, subjects of interest, and any other information you provide related to our Services.
• Payment Information: Billing address and payment details when you purchase our Services.

1. Information Collected Automatically

• Usage Data: IP address, browser type, operating system, referring URLs, page views, and website navigation paths.
• Cookies and Similar Technologies: We use cookies to enhance your experience on our Website. For more details, please refer to our Cookie Policy.

4. How We Use Your Data

We use your personal data for the following purposes:

• Service Provision: To provide and manage our educational Services.
• Communication: To communicate with you regarding your account, inquiries, or feedback.
• Payment Processing: To process transactions and send you invoices and payment reminders.
• Marketing: To send you promotional materials and newsletters (you can opt-out at any time).
• Improvement of Services: To analyse usage and improve our Website and Services.
• Legal Compliance: To comply with legal obligations and protect our legal rights.

5. Legal Basis for Processing

We process your personal data based on the following legal grounds:

• Performance of a Contract: Processing is necessary for the performance of the contract between you and us.
• Consent: Where you have provided consent, particularly for marketing communications.
• Legitimate Interests: For our legitimate interests in operating our business and improving our Services.
• Legal Obligations: To comply with applicable laws and regulations.

6. Data Sharing and Disclosure

We may share your personal data with:

• Service Providers: Third-party vendors who assist us in providing our Services (e.g., payment processors, hosting providers).
• Legal Requirements: Authorities or legal entities when required by law or to protect our rights.
• Business Transfers: In the event of a merger, acquisition, or sale of assets, your data may be transferred to the new owner.

We ensure that all third parties respect the security of your personal data and treat it in accordance with the law.

7. International Data Transfers

Your personal data may be transferred to and processed in countries outside the European Economic Area (EEA). We will take appropriate safeguards to ensure that your data is treated securely and in accordance with this Privacy Policy.

8. Data Security

We implement appropriate technical and organizational measures to protect your personal data against unauthorized access, alteration, disclosure, or destruction. These measures include:

• Encryption: Secure socket layer (SSL) technology to encrypt data during transmission.
• Access Controls: Restricted access to personal data to authorized personnel only.
• Regular Monitoring: Systems are monitored for potential vulnerabilities and attacks.

9. Data Retention

We will retain your personal data only for as long as necessary to fulfil the purposes we collected it for, including legal, accounting, or reporting requirements.

• Service Data: Retained for the duration of your contract with us and up to seven years thereafter.
• Marketing Data: Retained until you opt-out or withdraw your consent.

10. Your Rights

Under the General Data Protection Regulation (GDPR), you have the following rights regarding your personal data:

• Access: Request access to your personal data we hold about you.
• Rectification: Request correction of inaccurate or incomplete data.
• Erasure: Request deletion of your personal data under certain conditions.
• Restriction: Request restriction of processing your personal data.
• Data Portability: Request transfer of your personal data to you or a third party.
• Objection: Object to processing your personal data where we are relying on legitimate interests.
• Withdraw Consent: Withdraw consent at any time where we are relying on consent to process your data.

To exercise your rights, please contact us at teacher@historytutoronline.com.

11. Marketing Communications

You can opt-out of marketing communications by:

• Clicking the “unsubscribe” link in our emails.
• Contacting us at teacher@historyteacheronline.com.

12. Cookies and Similar Technologies

We use cookies to personalize content and analyse our traffic. You can manage your cookie preferences through your browser settings. For more information, please see our Cookie Policy.

13. Third-Party Links

Our Website may contain links to third-party websites. We are not responsible for the privacy practices of these websites. We encourage you to read their privacy policies.

14. Children’s Privacy

Our Services are intended for individuals aged 16 and over. We do not knowingly collect personal data from children under 16 without parental consent. If you believe we have collected such data, please contact us to remove it.

15. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. Any changes will be posted on this page with an updated effective date. We encourage you to review this policy periodically.

16. Contact Us

If you have any questions or concerns about this Privacy Policy or our data practices, please contact us:

• Email: teacher@historyteacheronline.com
• Address: 61 Bridge Street, Kington HR5 3DJ, United Kingdom

17. Complaints

If you are not satisfied with our response to any complaint, you have the right to lodge a complaint with the Information Commissioner’s Office (ICO):

• Website: https://ico.org.uk/
• Telephone: (+44) 03330907210

18. Data Protection Officer

We have appointed a Data Protection Officer (DPO) to oversee compliance with this Privacy Policy. You can contact the DPO at teacher@historyteacheronline.com.

19. Lawful Basis Table

20. Last Updated

This Privacy Policy was last updated on November 9, 2024.